The dematerialization of documents related to human resources has accelerated considerably in companies during the health crisis: in the space of three years, the digitization of payroll has more than doubled. According to the Barometer of the dematerialization of HR carried out by Digiposte in July 2021, 42% of French workers received their payslip in digital format last year: it is easy to imagine that this percentage has continued to evolve since then, since it was only 19% in 2019.
To this must be added that among the employees who receive it either in person (33%) or by mail on paper (26%), 69% said they completely agree with receiving their payroll in digital format. For many companies, this observation can be considered as the expected signal to accelerate the digital transformation of HR.
Dematerialization of documents: the art of supporting employees
If the dematerialization of human resources documents, such as payroll, employment contract or annual report, is generally well accepted by employees, they should be informed and supported in the implementation of this approach.
In fact, there are still many questions around you, in particular regarding the availability of documents. It must be accessible for a period of 50 years, or until the employee turns 75. In addition, the law requires the worker to be informed at least 30 days before the start of the payroll dematerialization, so that he can oppose it if he so wishes.
It is also necessary to offer a secure, confidential and easily accessible solution. With this in mind, we quickly understand that emailing payslip isn’t as secure as it needs to be, and it’s not durable enough. Therefore, it is advisable to resort to a platform perfectly adapted to the situation, such as Digiposte.
Choose a complete and secure tool for your digital transformation
Digiposte is presented as a reliable, accessible and secure solution for the dematerialization of human resources documents. The platform takes the form of a digital safe in which it is possible to store important digital files, permanently accessible through a protected account. The Digiposte service complies with the GDPR and the data is entirely hosted in France, which reinforces the confidence that the user can have in this service.
Discover the white paper proposed by Digiposte
Data security is very important, but easy access to files is also essential. Digiposte has worked on its interface to make it intuitive and suitable for all users, in particular thanks to the accessibility features. It is possible to access the digital safe from a computer, a smartphone or a tablet, in particular thanks to the provision of a mobile application. The latter has a dark mode to optimize contrast, improve reading comfort and reduce eye fatigue. Proposals that go in the direction of a better digital inclusion.
Dematerialization of HR documents, an asset for the entire company
If the dematerialization of HR documents only has benefits for employees, it also has benefits for the company as a whole. The latter can reduce your overall costs by limiting the need to print and send paper documents, but you can also benefit from a productivity gain from your dedicated human resources department, which can automate certain tasks. In addition, dematerialization allows the documents in question to be quickly updated, which limits the risk of errors linked to obsolete files.
Discover the white paper proposed by Digiposte
There is no lack of reasons to start the dematerialization of commercial documents without further delay. Digiposte can support you in this process without further delay, to facilitate its implementation with all your employees.
This content was produced in association with Digiposte. The BFMTV newsroom was not involved in the production of this content. BFMTV is likely to receive compensation when one of our readers makes a purchase through the links in this article.
Source: BFM TV
