To cope with physical distance and adapt to the teleworking model imposed during the pandemic, the digitization of business processes has allowed internal and external activities to be maintained. And in particular by shortening processing times, but also by reinforcing the security and validity of confidential documents. The certified electronic signature is the best example. Through its 100% digital and secure system, any company that uses it benefits, with the help of double personal video identification and identity verification, from obtaining a qualified digital certificate.
A digital solution that has become indispensable
For this energy industry group of 6,000 employees, in constant contact with many suppliers and customers, the use of certSIGN’s Paperless electronic signature solution was self-evident. With the generalization of teleworking, it had become extremely complex for employees to travel to carry out the tasks of monitoring the handwritten signature. certSIGN was able to respond to this problem and integrate very easily into the company’s digital workflow.
This company has opted for a remote qualified electronic signature, but not under any conditions. In fact, the brief It was necessary: gain in flexibility, accessibility, speed and security. The intuitive use of the Paperless remote electronic signature solution, developed by certSIGN, made it possible to meet all these requirements. Finally, aware of the ecological effort to be made in the workplace, the other great concern of the company was to act by significantly limiting its consumption of paper. A winning bet for the company specialized in the energy sector, which knew how to optimize both process times and the inherent costs.
The electronic signature is part of all exchanges between employees. And it’s not Veronica Mitroi, director of certSIGN’s Trust Services department, who will say otherwise. The digital identification professional was able to observe this true digital revolution: “Over 15 years of experience in trust services have shown us that electronically signed and archived documents reduce a company’s costs by 66% compared to physically signed documents with handwritten signatures. Likewise, the time required to sign a contract with four signatories using the qualified electronic signature is reduced to a few minutes, and in the end each one has an original with legal value”she describes.
Increased security of official documents, both internally and externally
Companies that have opted for remote signing have realized all the benefits of adopting a digital solution of this type. If it has made it possible to expedite the transmission of documents from the company to the client, it is also a symbol of authenticity and integrity. And if there is a key issue for companies and the certSIGN service provider, it is security. In detail, the tool allows the issuing company to see whether or not there have been subsequent modifications to the electronic signature and to define a limited validity period. In addition, each signatory is clearly identified and must have completed a certain number of elements in accordance with the European regulation eIDAS 910/2014. One more guarantee, for a digital tool with proven digital security. Thus, the electronic signature of a document with legal value can only be executed upon receipt of a qualified certificate.
This double verification thus reinforces the security of documents as well as that of personal data, fully complying with the European GDPR regulations. Recognized as a Qualified Trust Provider (QTSP), certSIGN is included in the European Trust List. Choosing a qualified electronic signature therefore means benefiting from the highest level of security and protecting yourself against any litigation and identity theft. Enough to convince new companies to choose certSIGN as a service provider to operate their digital transition.
Sources: certSIGN
This content was produced in association with certSIGN. The BFM Business editorial team was not involved in the production of this content.
Source: BFM TV
