Say goodbye to lost documents. Digital vaults, these secure online storage spaces, give people the ability to securely receive, archive, view, and share important files.
Thus, you have the possibility of centralizing your personal files (invoices, subscriptions) and professional files (payslips, employment contract, etc.) dematerialized, since this solution can also be used by companies to automatically send documents related to human resources to their employees. All this guaranteeing its origin and reliability.
Many of these services are free, but they offer paid plans if you want to take advantage of advanced features. To see it more clearly, Tech&Co presents five references that allow easy and free access to this type of solution.
Google Drive
Google Drive is a benchmark in the segment of digital safes. Available on Microsoft Windows, macOS, iO, Android, and ChromeOS, this accessible storage service by default for every Google account owner offers 15 GB of free storage in its initial offer where you can easily import and share any type of files (text, audio, video, PDF…). Once transferred to Google Drive, this data is available on all devices synced with your Google account.
In addition, thanks to its compatibility with other Google tools (Google Documents, Google Spreadsheets, Google Presentations…), you will be able to consult, create and edit text documents, spreadsheets or presentations online or offline. Google Drive is also very secure: the online service encrypts your files during transfer and storage. In addition, the two-step authentication of your Google account makes it difficult for a possible attempt to extort your data.
Finally, Google Drive emphasizes collaborative work: share documents with colleagues or family. Thus it is possible to determine the rights of your collaborators to authorize the edition of a document or only its consultation. Also, if the free 15 GB isn’t enough, you have the option to sign up for Google One paid offers for more storage space and features:
- 100 GB for 1.99 euros per month (Google expert support, sharing with five people, subscriber benefits)
- 200 GB for 2.99 euros per month (Google expert support, sharing with five people, subscription benefits)
- 2TB for $9.99 per month (Google expert support, 5-person sharing, subscriber benefits, Google Workspace Premium, Google One VPN)
How to access Google Drive
- Tap the square at the top right of the Google home page and select the Google Drive icon
- Enter your Google credentials
- Select a folder or create one by right-clicking on the navigation interface
- Drag files and folders from your computer to the “My Drive” folder to import them
digipost
The Digiposte tool, accessible from an Internet browser, iOS and Android, is one of the digital safe services most used by individuals and companies. For the former, it allows the reception, management and sharing of your sensitive digital files in a simple and secure way. And this from any device (PC, tablet, Android, iOS…). Reliable and easy to use, the service connects to many organizations (insurance companies, banks, mutuals, taxes, etc.) to retrieve and save the files associated with them. These are automatically categorized for easier finding.
You can also scan your documents to manually add them to your digital vault and keep a copy. For companies, it is a practical solution that facilitates the management of human resources by offering the possibility of automatically sending certified professional documents (payslip, contract, invoice, etc.) to their employees or service providers.
In addition, Digiposte also facilitates the management of administrative tasks (ID renewal, mortgage application, etc.) thanks to the “Steps” functionality that allows you to import the requested documents directly to your safe and share them with the corresponding administration. Finally, Digiposte guarantees the security and confidentiality of your data, which is automatically encrypted, by storing it on servers hosted in France and by offering double identification by SMS.
Digiposte offers three offers with different functionalities:
- Free offer with 5 GB of storage (connections to automatic document retrieval organizations, mobile scanner, paperwork assistance, secure sharing, online support)
- 100 GB for 3.99 euros per month (unlimited connection to automatic document recovery organizations, mobile scanner, assistance with procedures, secure sharing, online assistance, offline mode, content search)
- 1 TB for 9.99 euros per month (Mobile scanner, help with Special Pro procedures, insurance sharing, special Pro phone assistance, special Pro tips and information, offline mode, content search)
How to open an account at Digiposte
- Go to the registration form and fill in your details (email address, password, phone number, last name, first name, civility) to create your account
- Start setting up and transferring files to your digital safe
proton unit
Proton Drive is a cloud storage solution available from an internet browser, smartphone (iOS and Android), or computer (Microsoft Windows, macOS). Easy to manage, this service allows its users to automatically store and save all types of files even without being connected to the Internet thanks to offline access.
The documents, automatically synchronized, are accessible at any time from any device (smartphone, computer, tablet) and you can also share them with your loved ones, even if they do not have a Proton account, by sending them a secure link that you can set the date expiration date or a password to access it.
When it comes to protecting your data, Proton Drive ensures its safety with end-to-end encryption, ensuring that no third party, not even Proton, can access it. Proton Drive offers three subscription plans:
- Free offer with 1 GB of storage space
- 200 GB of space for 3.99 euros per month or 47.88 euros per year
- 500 GB of space for 9.99 euros per month or 119.88 euros per year. This offer includes Proton Mail, Proton Calendar and Proton VPN
How to subscribe to Proton Drive
- Go to the Proton Drive website and click “Create a Free Account” at the top left of the page
- Fill in the fields to create your Proton Drive account
- Choose an offer among the three proposals
- Start transferring files to your digital safe
mailbox
Dropbox, available on Windows, Mac, iOS, and Android, makes it easy to save and store documents, files, or images in the cloud and share them with others. As soon as a document is integrated with Dropbox, it’s automatically backed up and synced across all your devices within the app. Also, just like Google Drive, these documents can be accessed and edited offline from anywhere.
The software also enables collaborative work by making it easy to share files with family members by sending authorized links via email for downloading them. To ensure data security, data is encrypted and stored in data centers located in the United States. You can also set up two-step verification, by SMS or through an authenticator app
Dropbox offers several types of subscriptions. The free plan offers 2 GB of storage space. There are also paid offers available to take advantage of higher storage capacities, up to 3 TB, and their prices range between 10 and 20 euros per month.
How to sign up for Dropbox
- Go to the Dropbox site or install the app on your computer, smartphone, or tablet. Click “Sign up for Dropbox”
- Fill in your personal information
- Choose a trial version plan or opt for the free version
- Validate your email address by going to your mailbox, then go to Dropbox to start using the service
migentedoc
MyPeopleDoc is a storage service accessible from an Internet browser and on smartphones (iOS, Android) that centralizes documents related to Human Resources. However, it is possible to save all kinds of files there. It is only reserved for companies that offer this solution to their employees who can use it even if they change companies.
Employees automatically receive their professional files (payslips, work contracts, etc.) in MyPeopleDoc. The service, which guarantees the safe transfer and storage of documents, allows them to be archived and classified to save time. The solution, which offers 10 GB of storage space, is available on all types of devices (computer, tablet or smartphone).
How to subscribe to MyPeopleDoc
As the service is reserved for companies, only the latter can contact the platform. The offer is free for employees whose structure offers the services of MyPeopleDoc.
Source: BFM TV
